Volunteering Process

Thank you for your interest in Volunteering at YARD Hub

We respect your time, and ours, so we have developed our volunteering process to be as efficient as possible. To help give you a sense of what may lie ahead if you apply for a volunteering role with our hub, here is an overview of a typical five-step volunteering process at YARD Hub

Step 1: Opening a Window

We take volunteering matters seriously, so we take our time to design and build a volunteer role. As a result, we open a volunteer window quarterly. However, typically, our role started 3-4 weeks before each quarter. First, we open the volunteer window by announcing future volunteer opportunities on our website, our team and partners will do their best to deliver this announcement to all target groups through several means during the period before the application deadline. Candidates will be able to submit their application.

Step 2: Application Review

After the application deadline, we begin the review, it can take us another week to closely review every application, including reviewing resumes, reading cover letters, and reviewing answers to the questions in our online application form. Typically, about 50% of candidates who apply will move forward to the next step. In this step, we rely on several criteria:

  1. The candidate’s suitability for the role he applied for based on his previous experience, skills and seriousness.
  2. If more than one candidate applies for one role, a comparison is made between the candidates.

However, this is not always the rule. We do not entirely depend on the submitted application; we also give the candidates a chance to advertise themselves, their passion, and their character, precisely those good candidates who did not get the opportunity because of the competition in the comparison. In this case, the next step will also discuss with those type of candidates the possibility of changing the volunteer role. In addition, as part of our appreciation, for those who had no chance of moving to the next step, we will provide them with feedback displaying the needed areas of improvement. This feedback act will continue for all the next stages.

Step 3: Online Interview

Online interviews help us connect with candidates more efficiently and personally, we get a chance to see you beyond a resume. Accordingly, the interview takes 30-45 minutes and is held via Zoom. Each candidate in this step will interview the team member who oversees the domain of the role that the candidate applied for; the interview consists of three sections:

  1. An introduction with a deeper explanation of the role of the interviewer, the nature of the role itself, scope, goals, and expectations. (10 Min)
  2. Questions for the candidate about their experience, skills, expectations, and the purpose of applying for this role (15-25 Min)
  3. Questions by the candidate. (5-10 Min)

Step 4: Panel Discussion and Voting

Typically, 25% of candidates who have the interview will move to the final stage of the process. As a pre-final step, the panel will discuss each candidate’s profile and score according to the role, to ensure balance and fairness in the assessment process. This stage consists of four steps:

  1. Panel will hold the meeting to review the candidates, with no less than 3 members present including the panel’s head.
  2. Each candidate’s profile, score, and role will be presented to the panel and discussed individually.
  3. The panel members (not the head) will vote for each candidate (Yes or No) before moving to the next candidate.
  4. The decision will made by the vote majority.
  5. In some rare cases of equal voting, the panel’s head will decide the final decision.

Step 5: Onboarding

Generally, our process typically ends at the panel meeting, the final accepted candidates will receive an email from our staff with all of the relevant information about the role, including commitment disclosure, commitment pledge, code of conduct, terms, and conditions, and procedure manual. Candidates must reply to the email with all signed required documents within (3) workdays max.

Once all documents are signed and received, candidates will be informed by email of the date of onboarding session, where our staff will explain directions, tasks, process, contacts, and timeframe of their role.

Please be noted that YARD Hub reserves the right to exclude any candidate who has been notified of approval after exceeding this specified period without response, and it also has the right to make exceptions in some circumstances that it deems appropriate.

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